Academic Record Management Solutions
Vision:
"To provide reliable, scalable, and adaptable software to the universities / institutions across the globe."
Focus ARMS is a solution pioneered to attain world class standards in educational institution management. With an eye to details and in consultation with industry experts, ARMS stands as one stop solution for Universities & Educational Institutions.
Today Educational Institutions and Universities are facing problems in managing database of various activities they undertake. The facilities they provide to students needs to be professionally managed with accurate and timely reports for decision making. The various activities like Transportation, Academics, Administration, and Scheduling etc. needs database driven technology where records can be updated and viewed in real time.
By and large, universities generate large quantities of administrative records, including financial records, human resources records, correspondence, and many others. And to meet these requirements there is a need of a comprehensive records management system. Focus - ARMS is designed to manage virtually every aspect of a University / Institutional requirements and also provides a medium for efficient material and equipment inventory control.
Why implement Focus ARMS?
- Promote efficiency in the management of the Institute's information assets and safeguard this vital information
- Increase efficiency of the resource base
- Ensure compliance with regulatory guidelines
- Anytime and anywhere access of information for better decision making and to leverage the process
Modules
Application
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Records all the personal, contact, & guardian information. |
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Records TOEFL and GRE marks. |
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Record received documentations, supports scanning & saving to files. |
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Records previous school / college details. |
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Records medical status. |
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Records proposed plan of study. |
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Record the Program's of interest (e.g. Petroleum, Mechanical, etc.) |
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Record Program Level (e.g. Short-term courses, Undergraduate Degree). |
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Records documents submitted & stores scanned documents. |
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Tracks both inquiries & applications originating from a variety of sources. |
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Accepts application through WEB. |
Administration
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A complete plan of study is provided for diff. programs and diff. Semester. |
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Create an Academic Calendar considering known/anticipated holidays. |
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Provides multiple level of study (e.g. Short-term courses, Undergraduate) |
Admission
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Ranking Application (filtering and admitting students based on TOEFL / GRE etc. |
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Generate ‘Offer of Admission’, when all the criteria for admission are met. |
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Maintain record of system generated correspondence. |
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Record Miscellaneous Notes (free text search would be preferred). |
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Suggest a sequence of courses to new students (with ref. to the selected |
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Screen Designer helps in adding user defined fields in the admission |
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Documents and Certificate Designer. |
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Customized Reports can be generated with the help of powerful report writer. |
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Changing Applicant’s Status (from ‘Pending’ to either ‘Admitted’ or ‘Refused’. Academic Records Management System |
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Foundation Registration: Creation of ‘blocks’ of courses/labs for Foundation Program. |
Registration
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Suggest a sequence of courses to a new student (with reference to the selected course). |
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Request for registration by the student. |
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Advisor Approval. |
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Allow registration to only those students who have ‘advisor approval’. |
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Set session registration dates (begin/end dates, course add/drop dates, drop only deadline, Grades reporting deadlines). |
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Produce Course Catalogue (session’s timetable) with Course Code, Course Name, Credit Value, Meetings by day & start/end times, Room No., Instructor’s name, Enrolment restrictions (e.g. level within degree / program). |
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Non Foundation Block Registration, Single Registration, Student can request for add/drop courses through Web. |
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Registrations constraints: Co requisites/Pre Requisites/Time Conflicts/Student credit Hours/Capacity. |
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Record transfer credits from prior learning assessment. |
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Foundation Registration: Creation of ‘blocks’ of courses/labs for Foundation Program. |
Academics
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Allow multiple grading schemes (e.g. certificate, foundation, undergraduate, graduate, non-credit, etc.). Certain students can be enrolled simultaneously into more than one program. |
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Generate end-of-session status based on GPA and/or other pre-defined variables (e.g.no assessment, in good standing, probation, suspension for a period, termination). |
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Ability to customize ‘grading system’ per subject, per course & per semester. |
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Allow a combination of grade reporting (e.g. numerical, textual, and notational). |
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Track total credits / credits hours completed |
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Record student’s request for graduation at the end of current session. |
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Audit academic records of students to determine if all programs/degree requirements have been met else provide a list of unsatisfied requirements. |
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Generate GPA and CGPA reports. |
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Produce Graduation/ Diploma Certificate. |
Scheduling
Attendance
Accounting
Examination
Security
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User based Privileges. |
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User Creation. |
Inventory
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Inventory Ledgers/Stock Ledgers. |
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Slow Moving/Fast Moving products tracking. |
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Stock Estimation Reports. |
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Integration with Accounting. |
Payroll
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Hourly/Daily/Monthly salary details. |
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Employee Database. |
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Forms Creation/Customizable Reports. |
Utilities
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Updatable Alumni Database. |
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Alumni Search and Report Generation. |
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Customizable Preferences. |
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Custom Master to customize masters |
Library
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Books/Magazine detailed Database Management. |
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Books/Magazine Categorization. |
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Student/Instructor Book Issue/Return/Reservation. |
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Exhaustive Search System. |
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Fine Collection and Reporting as Integration with Accounting. |
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Management Information System and Reporting Tools. |
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Supports Dewey Decimal System |
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Generates Book History (All transactions of the book within a given date). |
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Library Card Generation. |
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Generates Student History (All transactions of the student within a given date). |
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Generates Defaulter List. |
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Web Interface. |
Transport
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Bus Scheduling and Allotment. |
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Cost Control through proper deployment of vehicles. |
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Driver and Vehicle Database. |
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Determine daily/weekly transportation requirement of each student based on his home address in or outside (for weekly/daily). |
Hostel
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Floor wise/Room wise Allotment. |
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Bed Occupation Report. |
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Vacancy Report. |
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Record residents’ ‘entry/exit’ time for Hostel. |
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Generate ‘lateness’ report based on the‘cut-off’ time for returning to Hostel. |
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Record Miscellaneous notes for students (e.g. hostel behaviour, discipline, etc.) |
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Functional Benefits
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Focus ARMS is built incorporating the needs of American and British System of Education across the globe. |
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Completely customizable software to address unique needs of an University / Institution |
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Time Tested and fully functional software addressing 360 degree requirements |
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Preferences based deployment & application configurations |
| Key benefits of using Focus ARMS |
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Ease of access — with the records management software running on the Library’s servers, other departments only need Web access to manage their records. |
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Proper implementation and centralized control — with software in one location only, IT personnel can handle maintenance, upgrades, and the addition of new users in a manner that prevents software conflicts. |
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Security though different levels of access — Focus ARSMS allow the Managers to access all records, while limiting other individuals to only the files in their area. |
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Cost savings — the Web-based approach significantly reduces administrative time and the associated expenses. |
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Other Key Benefits - Improve record maintenance of an organization. |
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Web Based |
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User Friendly Interface |
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Offsite and onsite implementation Flexibility |
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Easy to manage with limited IT resources |
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Real Time Customization via built in utility |
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Reports Designer |
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Additional Fields |
Five-Page Templates (homepage plus four internal pages)* 
Content insertion for 10 pages includes homepage
